- City: Abu Dhabi
- Industry: Construction
- Career: Mid Career
- Job Type: Full Time
- Gender: Female
- Listed: March 6, 2018 7:36 pm
- Expires: 359 days, 8 hours
Description
We are an international construction group and looking for an Executive Secretary for a Road Project in Abu Dhabi
Responsibilities
*Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
*Attend meetings and keep minutes
*Receive and screen phone calls and redirect them when appropriate
*Handle and prioritize all outgoing or incoming correspondence
*Make travel arrangements for executives
*Handle confidential documents ensuring they remain secure
*Prepare invoices or financial statements and provide assistance in bookkeeping
*Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
*Maintain electronic and paper records ensuring information is organized and easily accessible
*Conduct research and prepare presentations or reports as assigned
Requirements
*Proven experience as executive secretary or similar administrative role
*Proficient in MS Office and “back-office” software
*In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of CONSTRUCTION industry
*Familiarity with basic research methods and reporting techniques
*Excellent organizational and time-management skills
*Outstanding communication and negotiation abilities
*Integrity and confidentiality
*Candidates On Visit Visa/Ready to join immediately preferred
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